ARTICLE VIII: Records and Reports Inspections Rights
Any member in good standing of the HTCIA may:
1. Inspect and copy the records of member’s names and addresses and voting records during usual business hours with five (5) days prior written demand to the Chapter Board, stating the purpose for which the inspection is requested; and
2. Obtain from the Chapter Secretary, on five (5) days prior written demand and on the tender of the Chapter Secretary’s usual charges for such a list, if any, the following: (a) a list of names and addresses of members who are entitled to vote for the election of Chapter Board; (b) their voting rights, as of the most recent record date for which that list has been compiled or as of a date specified by the member after the date of demand stating the purpose for which the list is requested. This list shall be made available within ten (10) days after the demand is received.
Any inspection and copying under this section may be made in person or by an agent or attorney of the member and the right of inspection includes the right to copy and make extracts.
Maintenance and Inspection of the Bylaws
The corporation shall keep at its principal executive office as well as file with the State of California, the original or a copy of the bylaws as amended to date, which shall be open to inspection by the members at all reasonable times during office hours. Every member in good standing is entitled to a copy of the bylaws upon written demand to the International Secretary.
Maintenance and Inspection of Other Corporate Records
The accounting books, records, and minutes of the proceedings of the International Board of Directors and the International Executive Officers and any committee’s appointed by said Board shall be kept at such place as designated, at the principal executive office of the Corporation. The minutes shall be kept in written or typed form, and the accounting books and records shall in any other form capable of being converted into written, typed, or printed form. The minutes, and accounting books and records shall be open to inspection on the written demand of any member, at any reasonable time during usual business hours, for a purpose reasonably related to the member’s interests as a member of this corporation. The inspection may be made in person or by an agent to attorney, and shall include the right to copy and make extracts.
The accounting books, records, and minutes of proceedings of the members and the Chapter Board and any committee’s of the Chapter Board shall be kept at such place or places designated by said Board or, in the absence of such designation, at the principal executive office of the corporation. The minutes shall be kept in written or typed form, and the accounting books and records shall be kept either in written or typed form or in any other form capable of being converted into written, typed, or printed form. The minutes and accounting books and records shall be open to inspection on the written demand of any member at any reasonable time during usual business hours, for a purpose reasonably related to the member’s interests as a member. The inspection may be made in person or by an agent or attorney, and shall include the right to copy and make extracts.
Inspection by an International Board of Director
Every International Board Director shall have the absolute right at any reasonable time to inspect all books, records and documents of every kind and the physical properties of the corporation and each of its subsidiary Chapters.
This inspection by a director may be made in person or by an agent or attorney, and the right of inspection includes the right to copy and make extracts of documents at no cost.
The annual report to members referred to in the California Nonprofit Corporation Law is expressly dispensed with, but nothing in these Bylaws shall be interpreted as prohibiting the International Executive Officers from issuing annual or other periodic reports to the members of the Corporation. However, the International Executive Officers shall provide to the International Board of Directors within sixty (60) days of the close of the corporate fiscal year and to those members who request it in writing, a report containing the following information in reasonable detail:
1. The assets and liabilities, including the trust funds, of the corporation as of the end of the fiscal year.
2. The principal changes in assets and liabilities, including trust funds, during the fiscal year.
3. The revenue of receipts of the corporation, both unrestricted and restricted to particular purposes, for the fiscal year.
4. The expenses of disbursements of the corporation, for both general and restricted purposes, during the fiscal year.
5. Any information required by California Corporations Code, Section 6322.
The Audit Committee
The new International President shall in January of each year appoint an Audit Committee, which shall have at least three members who do not have signatory authority over any corporate financial accounts. They shall themselves conduct or supervise an audit of the corporate books and shall make a written report to the International Board of Directors by April 15th. The Audit Committee can be empowered by the International President to engage an accountant to conduct such audit.